Document Legalization · Apostille · Consular Authentication
Whether it is a degree certificate, police clearance, marriage certificate, company documents or a notarial deed, we help you plan the correct route for apostille or consular legalization based on the requirements of your destination country, so that your documents can be smoothly accepted and used abroad.
As a general rule, if your destination country is a member of the Hague Apostille Convention, an apostille issued by the competent authority in the originating country is usually sufficient. If the destination country is not a member of the Convention, you will often need the traditional route of “notarization + Ministry of Foreign Affairs authentication + consular legalization”. We help you confirm the correct path based on your document type and destination country.
We first understand your document type, purpose of use (visa, immigration, study, business, marriage, etc.) and whether your destination country is a member of the Hague Apostille Convention.
Based on the requirements, we determine whether you need an apostille, or the traditional “notarization + MFA authentication + consular legalization” route, and provide an estimated processing time and cost.
We guide you to prepare originals and copies. Where necessary, we arrange qualified translation and provide translator’s declarations or notarized translations as required.
We assist in submitting your documents to the notary office, apostille authority, Ministry of Foreign Affairs and the relevant embassy or consulate in China, and follow up on each step.
Once all stamps are completed, we send the legalized documents to you and provide practical advice on how to submit them to immigration offices, schools, employers or business partners.
The cost of document legalization depends on the document type, number of documents, whether translation is required, the destination country and how many stages of legalization are involved. As a rough guide, the basic service fee for a single document usually starts from around USD 180.
For apostille, the typical processing time is around 2–4 weeks. For the traditional consular legalization route (notarization + MFA authentication + consular legalization), the overall time is usually around 3–8 weeks, depending on the specific embassy or consulate and appointment availability.
To provide a more accurate quotation and timeline, we recommend that you first send us scanned copies of your documents together with your destination country and purpose of use. We will then design a clear legalization plan for you.
Want to quickly confirm the right route for your documents? Click here to contact our consultant for a one-on-one assessment.
Many clients only learn that their Chinese documents must be notarized and legalized when they are already in the middle of an immigration, visa, registration, or transaction process. Birth certificates, marriage certificates, single-status declarations, police certificates, academic degrees, corporate registration documents, and notarial deeds often need to be presented in a format that foreign authorities can trust. If the legalization route is chosen incorrectly, even genuine documents may be rejected or require re-processing.
We analyze the legal requirements of your destination country and the organization requesting the documents to determine whether you need an Apostille or a multi-step consular legalization. By planning the process in advance and preparing the correct notarial wording, translations, and supporting documents, we help you submit Chinese documents that are more readily accepted by overseas authorities, reducing delays and uncertainty.